Management of mail preparation is an essential part of operating a successful business. While mailing packages can be tedious, properly handling this activity can lead to increased customer and business associate satisfaction.
Instructions
1. Establish office mail handling procedures. Designate a package preparation area that is free of clutter. Assign a specific person to monitor the package mailing process. This will help decrease inefficiency due to misplaced materials.
2. Verify the recipient's shipping information. Double check your records for the correct name and address of the package's destination. This is especially important when dealing with a business or individual you are unfamiliar with. Remember, businesses can relocate.
3. Choose a shipping service. Research standard rates and special services available as well as discounts and incentives. For example, you may be able to receive discounted shipping for mailing a certain number of packages within a specified time period. Compare shipping rates as well as delivery times offered by each service. Use a combination of shipping services to receive maximum benefits.
4. Use service approved packing materials. Check all guidelines related to acceptable shipping containers.Consider purchasing shipping items directly from the service to avoid delays. Use sturdy boxes and envelopes to help prevent packages from being damaged during delivery.
5. Check twice and tape once. Ensure all needed materials are packed in the shipment. Recheck the shipping slip and package contents prior to taping up the package. No one like receiving partial shipments or empty boxes.
6. Cluster your shipping activities. Save time and gas by arranging for periodic shipment pickups or trips. For example, Friday can be designated as the office domestic shipment day. Be sure to have all packages ready prior to the designated pick up or drop off times.
