Memorandums communicate information in an abbreviated manner.
Communication is essential between employers and employees. Effective communication can determine an employee's satisfaction with his job and ultimately affect his retention in a company. A memorandum, or "memo" for short, is an effective way to pass messages to employees in a succinct manner. Memos have become a routine part of business writing. However, according to "Entrepreneur," poorly worded memos can cost companies thousands of dollars in wasted time. So, how can you avoid making the mistake of ambiguity in your memo? The answer is to prepare an outline of your thoughts before you write a memo.
Instructions
1. Write the title of your memo, based upon the subject matter, at the top of your notepad.
2. Determine the audience intended for your memo. Eliminate from your list persons who do not need the information or are not privy to the information you are intending to send.
3. Bullet point the essential information you are trying to convey. Use as many bullets as you require, but stay within the original subject matter.
4. Write a summary sentence that sums up the intended message for the recipients.
5. Write or type up your memo, drafting it in a backwards fashion: List the summary sentence first, followed by bullet points leading up to the conclusion drawn in the summary sentence.
6. Sign the end of the memo with your initials.
