Using Microsoft PowerPoint to communicate in business
Communication in business is very important. Often verbal communication is misunderstood. In some instances, it is helpful to add a visual backup such as a PowerPoint (PPT) to one's communication. This is especially important when introducing a new or complex topic to a large group of people. PowerPoint presentations are easy to transport electronically as well. Zipped and attached to an email, PowerPoint presentations can be used as an effective form of intra-office business communication.
Purpose
The purpose of a PowerPoint (PPT) business communication is to add visual notes to a speech or presentation. PowerPoint is also an effective way to generate a communication to a coworker or a client in a concise fashion. Information on PowerPoint slides is generally presented in a "point by point" fashion such as with the use of bullets. At meetings, business communication in PowerPoint enables those attending to later review what was presented by obtaining a copy of the PowerPoint file.
Features
Most PowerPoint communication is created from Microsoft PowerPoint ™ software. This enables the PowerPoint to be easily transported through Microsoft Outlook. Business communication PowerPoint (PPT) presentations can be animated to drive home marketing or SWOT analysis. Animation within a business communication PowerPoint uses moving arrows and other animated visuals that a viewer can watch and repeat at a comfortable pace for comprehension.
Benefits
Business communication through PowerPoint (PPT) can contain voice and or written transcription of what is on each slide. Microsoft PowerPoint ™ viewers are available for free on the Internet or through the Microsoft website. These viewers can be downloaded and used by those who do not have the full Microsoft suite. This makes PowerPoint use in business communication an efficient way to reach and communicate with business associates who have email access.
Length
The slides are not to repeat verbatim what was said but to give an overview of the source material in brief. Most PowerPoint presentations used in business communications should be on an average of 10-slides that are presented in about 20-minutes. Communication within a business environment requires the delivery of information be clear and easy to understand.
Considerations
PowerPoint presentations can take up a lot of space in an email inbox. Often it is good practice to consider uploading business communications in PowerPoint to the company website for viewing. Microsoft PowerPoint ™ can be easily converted to HTML with the use of commands within the program's menu. By uploading business communications this way the files can be achieved for later viewing without the risk of corruption to the presentation file or accidental deletion from an inbox or desktop file.
