A college catalog created in Word can be printed or used online.
College catalogs document a college's information for easy access. Information in the catalog typically includes programs offered, a complete class list, enrollment information, policies and procedures and a listing of faculty and staff. The catalog can sent out to a printer for duplication, binding and distribution, but a cost-effective alternative is to create the catalog in Microsoft Word and upload it to the college website where it can be viewed and printed.
Instructions
1. Determine what information needs to be included and arrange for the information to be written in one or more Word documents. If the catalog is authored by more than one person, set the guidelines for the page setup (margins, tabs, spacing), font type, font size and text color so all the documents will be uniform. Common inclusions in college catalogs are "Mission," "Graduation Requirements," "Faculty Listings," "Program Requirements" and a listing of departments, buildings and services provided for students.
2. Use the Copy and Paste functions to combine the documents into one large document. As each document is added to the master document, ensure the section headings are "Heading 1," selected from the "Styles" section of the "Home" menu on the ribbon.
3. Create the table of contents page. Select the "Reference" tab on the ribbon bar. From the "Table of Contents" options menu, select a manual table of contents format. If you used an outline to write the individual documents, this can be used as a basis for the table of contents as well. Place the outline at the beginning of the document to begin the table of contents selection process.
4. Create the hyperlinks for the table of contents so readers can easily jump to a section of the catalog. Highlight the first entry in the table on contents. From the "Insert" tab, select "Hyperlink." In the dialog box underneath "Link to," select "Place in this document." The headings you created in step 2 will appear in the main window of the dialog box. Select the first heading and click "OK." Repeat this process for each heading in the table of contents. For example, if the first chapter heading is called "Welcome to XYZ College," that will be the first heading in the list in the main window of the dialog box.
5. Mark the document as "Read only." Clicking the Office button in the top-left corner of the screen and selecting "Prepare," then "Mark As Final."
