When a potential employer sends an offer letter for a job it is usually a moment of jubilation. You've made it through rounds of phone calls and interviews to receive the job offer from the company. However, not every offer is a cause for celebration. If the salary for the position is not what you expected, you may choose to reject the offer. Even if you do not decide to take the position it is polite to send a letter expressing your decision.
Instructions
1. Confirm that you are in receipt of the offer letter for the position. Thank the hiring manager for a wonderful interview as well as the offer of employment. Include the specific date and time of the interview to recall his memory of the meeting if necessary.
2. Mention the most inspiring, educational or interesting part of the interview process, such as learning that the company serves a certain type of customer. It is a polite way to show that you do have a serious interest in the position and company.
3. Express to the employer that while you have a genuine interest in the job you must decline at this time because of the proposed salary. For instance, "While I feel that the position is a match for my skills and interests, the salary offered unfortunately does not align with my current needs" or something similar. If you're still in the market for a job, explain that you are open to salary negotiations.
4. Ask the employer to keep your application on file and in mind for future positions that might better fit your salary requirements. Thank the manager again for his time and leave your contact information in case he wants to call and further discuss your salary requirements.
